Can the search engines read PDF files?

Yes, most of the major search engines now can read the basic contents of PDF files, though getting these pages to rank as well as HTML files is still questionable.

How is it supposed to work?

This is how the workflow is supposed to work. Create your file in MS Word, or in a draw or page layout program that later can be distilled into a PDF (with some applications you will have to create an EPS file first and then distill it and with other applications, you can distill right out of the apps). If you are using a program such as MS Word, be mindful to apply the H1, H2, H3 tags where necessary and optimize the body text as you would an HTML file.

When you are finished, distill the file. Bring this file into the full version of Adobe Acrobat 6 for editing. Plug in the appropriate content, post the PDF on your website and let the search engine robots index the file.

How do I plug in the appropriate content?

In Adobe Acrobat 6 there are two places to input content into a PDF file. The first place is under File / Document Properties and the second place is under Advanced / Document Metadata. Under File / Document Properties there are several menus but the most relevant for our purposes is the Description menu. Under the Description menu, there are fields for Title, Author, Subject and Keywords.

Now to confuse matters more, let’s go over to the Advanced / Document Metadata menu. There are a couple of choices here, but let’s once again look at the Description menu. Under this Description menu, there are fields for Title, Author, Description, Description Writer, Keywords, Copyright State, Copyright Notice and Copyright Info URL.

How does the PDF store the data?

With duplicate fields, it is important to find out how the data is stored so that we may make some educated guesses as to how the search engines read this data. I performed a few small experiments and here is what I have found. The Title and Author fields seem to be linked to each other because when you change one and check on the other you will see it too has changed. Also, the Subject field of the Document Properties menu seems to be linked to the Description field of the Document Metadata menu for the same reasons. The Keyword fields, however, are not linked. Separate sets of keywords can be added to both fields. When the file is saved, both sets of keywords are stored in the PDF file.

Which set of keywords is correct then?

Adobe stores its metadata in XML format. Opening the PDF file in Notepad, it appears that the Keyword field under Document Properties is the one that the search engines will use (this hasn’t been proven, yet though). The keywords input into this field appear in the PDF as we have come to expect, separated by commas, like this: Keywords(movies, cinemas, matinees, theatres, popcorn).

The keywords that were input into the Document Metadata menu appear as a sort of list like this: treeswoodchips

Of course, this doesn’t mean anything really – it is how the search engines read this that counts.